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Reducing Printing
Costs
The first step is to determine the Total Cost of Ownership
(TCO) of your existing printer environment.
Measure
The Assessment
We complete an assessment of your current printer fleet.
Through this assessment key questions are answered:
What types of documents are being printed?
Which departments and users print the most documents
and how often?
What is the calculated cost per document printed?
What goals are not being met?
The Report
Your document assessment will provide your company with
an analysis of device usage related to daily business
processes. An accurate print assessment will show:
Collection of printing statistics.
Benchmark metrics for better decision making.
Recommendations for creating a better print environment.
Manage
Once we have determined the Total Cost of Ownership
(TCO) of your printer fleet, we can work together to
develop strategies to control these costs and meet your
business objectives.
Device Consolidation
We often find printer, copier and fax devices in the
same room. Sometimes there is a business reason for
this redundant cost. Other times it may make sense to
consolidate the devices with a multifunction system
to reduce the cost of electricity, supplies and support
contracts for multiple devices.
Device Redeployment
During the print assessment we often discover high capacity
print devices in low usage areas. We can help you rationalize
redeployment of these devices to high usage areas, helping
to reduce your costs.
Print Job Routing
Some devices cost more to operate than others. It makes
sense to send high volume print jobs to low cost devices.
Our Print Routing software lets you create and enforce
printing rules. For example, jobs over 20 pages can
be routed to a network printer instead of a desktop
printer. Users are notified of the move and the reason
for it.
Maintain
Business needs continually evolve. Your printing needs
will change as your business changes.
Optimization Strategies
These areas for improvement may include:
Technology Refresh
It may make sense to refresh your technology with newer
printer and multifunction (copy, print, scan, fax) devices
that use less power and enhance productivity. We can
help you refresh devices as needed inside your cost-per-page
program, eliminating the need for a capital expenditure.
Workflow Optimization
The Managed Print Services program initially looks at
the flow of documents through your output devices. We
can help you take the program to the next level by looking
at the flow of information through your business processes.
Workflow can be optimized by applying our suite of document
solutions applications to enhance your business.
To learn more about how your business could benefit
from our managed print services program, request
your assessment today.
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